Features of HR software packages

When researching HR software packages for your organisation, it is essential to find a set of features that meet your current and future needs. Of all the HR software packages available to you, Empresa HRM software has one of the most extensive feature sets on the market today. Empresa's Cloud-based HRM Software means that software upgrades are a thing of the past versus traditional HR software packages installed on-premises.

Company Dashboard

Login to Empresa HRM software and you immediately know what is happening in the company.

  • Notifications
    Employee notifications, leave requests, reminders, immigration expiry, qualifications expiry, birthdays and much more.
  • Who is off
    At a glance see who is on leave, absent. Filter for different time periods.
  • Starters and leavers
    Monitor the starters and leavers graphs. Analyse attrition trends.
  • Sharing information
    Export and print this global information in one-click reports.
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Company Dashboard - know what is happening in the company

Employee Details

Quickly find and manage employee’s personal information. Allow your employees to update their own personal information (fully customisable by configuring user roles and permissions).

  • Personal details
    Names, address, D.O.B., age, photo, telephone, mobile, Email address and emergency contacts.
  • Background
    National Insurance number, marital status, Dependants, nationality, ethnic origins, religion, passport details, immigration status and DBS information.
  • Health
    Doctors name and contact information. Disability information (as defined be EA 2010). Record any special requirements to allow a role. Additional health notes log.
  • Bank details
    Bank name and address. Account name, sort code, number, IBAN and SWIFT/BIC.
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Quickly find and manage employee’s personal information

Employee Self-Service

Other HR software packages place a heavy burden on HR staff. Empresa's easy-to-use employee self service tools mean everyone in your organisation can effectively administer their own HR.

  • Enhanced security
    Allows access privileges to be configured on a section by section basis so that you can determine the access level for each individual employee.
  • Speed up routine HR tasks
    Free up valuable time spent responding to common and simple HR queries.
  • Empower employees
    HRM Software offers employees greater input and control over their own work-life.
  • Improve efficiency
    No training is required for employees to administer their own HR tasks.
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Employee self service tools mean everyone can administer their own HR

Holidays & Absences

Empresa HRM software uses the Bradford Factor and central calendar to reduce costly staff absenteeism and identify disruptive absence patterns.

  • Identify disruption
    Proactively identify those employees who disrupt your business through absences using HRM software.
  • Bradford Factor
    The Bradford Factor (Bradford Index) is a formula, devised by the University of Bradford, to take account of the disruptive effect of frequent short absences as well as long-term absence. The formula identifies an employee’s irregularity of attendance by combining measures of absence frequency and duration. These measures indicate whether the composition of an employee's absence record comprises a few, or many, spells of short or long term absences. The disruption caused by frequent short-term absences is often greater than that caused by occasional long-term absences.
  • Objective measures
    The Bradford Factor gives you a consistent and objective measure of the disruption caused by such absences and allows you to identify any employee whose absence pattern needs reviewing.
  • Triggers & Notifications
    The Bradford Factor scores are measured against configurable trigger values that you define in advance. If an employee passes that value, Empresa HR will notify you of the trigger value passed and of the appropriate action to take (as defined by you in advance).
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Reduce staff absenteeism and identify disruptive absence patterns

Training & Qualifications

Manage your employee’s qualifications and training development - a feature few HR software packages can offer.

  • Scheduling and costing
    Schedule and cost training courses for your employees. Manage employee repayments for training costs.
  • Notifications for training
    Set notifications to remind you when an employee is starting or finishing a course. See who is enrolled on which course at any time.
  • Manage your employee's qualifications
    Which qualifications they already have. Which they need in the future. When they are due to expire or need renewing. Store the qualification certificate or document with the training record
  • HR Intelligence
    Quickly see any skill gaps that need addressing through training. Manage which training companies are providing which courses and at which locations.
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Manage your employee’s qualifications and training

Disciplinary & Grievance

Manage disciplinary actions and employee grievances from preset, configurable procedures to ensure that correct company practice is adhered to at all times.

  • HR Intelligence
    Avoid unfair dismissal cases. Monitor outstanding cases. The power of HRM Software.
  • Notifications
    Set notifications to ensure actions are performed within the required time frame.
  • Documentation
    Save any supporting documentation with the record and view it from within each action.
  • Case management
    Assign specific managers to each case.
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Manage disciplinary actions and employee grievances

Employee Appraisals

A great feature of HR software packages like Empresa is the capacity to track employee progress objectively and punctually.

  • Flexible HRM software configuration
    Configure appraisals to be preformed monthly, bi- annually, annually or for any other set period.
  • Notifications
    Set notifications to ensure scheduled appraisals are performed within the required time frame. Store any action required with the appraisal and set a notification to ensure it is implemented within a set time.
  • Delegation
    Assign any other member of staff to perform the appraisals for any individual employee.
  • Supporting documentation
    Save any supporting documentation with the record and view it from within each appraisal.
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Track employee progress and punctually


Monitor company benefits issued to employees, track benefit usage and associated costs. The power of HRM software at work.

  • Cost monitoring
    Monitor costs of benefits issued to employees – by employee, benefit or as a whole.
  • Notifications
    Notifications to alert when benefits are due to start or be removed from employee.
  • Configurable
    HRM software with fully configurable benefit durations.
  • Reporting
    Full reporting functionality – instantly see which benefits are issued to which employees – and the cost to the company.
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Track employee benefit usage and costs

Document Management

Store all of your company documents such as application forms, employee handbooks, health forms, performance reviews, photographs and much more.

  • Easy-to-use document management
    Add a description to each file to help identify the document. Open the document from within Empresa - no need to leave the application.
  • Downloadable
    Download a copy of the imported document from within Empresa HRM software.
  • Organising
    Sort the documents by file name, description or the date that they were imported.
  • Security
    Documents are stored securely on the server and cannot be viewed by users without the appropriate security profile and cannot be seen by browsing the company network.
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Store company documents - application forms and employee handbooks

Key Performance Indicators (KPIs)

Evaluate business success rates for reaching targets and track whether you have accomplished goals and objectives.

  • Make better hiring decisions
    Identify common skills and attributes among your company’s strongest performers.
  • Improve employee retention
    Use Empresa KPIs to help identify traits in employees that will suggest their future willingness to remain with your company.
  • Make training improvements
    Empresa's HR analytics can help create more focused training initiatives and lower training costs.
  • Tracking vital aspects of HR
    KPIs are vital in the role of tracking efficiency and benchmarking employee progress.
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UK Border Agency Document Verification

Ensure job applicants are allowed to work for you in the UK before you employ them.

  • Avoid Penalities
    You could face a civil penalty if you employ an illegal worker and haven’t carried out a correct right to work check.

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